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AFFORDABLE ERP SYSTEMS

Affordable business software designed to run your entire business

 

This Enterprise Resource Planning system (ERP) is designed to simplify processes, yet empower users with a sophisticated management tool, with functionality for operational control of your business and getting jobs done efficiently.

ERP SOFTWARE MODULES

CORE SYSTEM

• financial management
• cash management
• sales management
• procurement
• warehouse & inventory
• analytics

OPTIONAL SUB-SYSTEMS

• point of sales
• service contracts
• fixed assets
• e-commerce
• mobility solutions

 

FINANCIAL MANAGEMENT

The finance department is the heart of the enterprise, managing the cash of the company. All business functions in the ERP system will have the results integrated back to this financial management module for a holistic view of the financial position.

This module is a complete financial management solution around the GL that simplifies the financial controls, data capture and financial statements that are generated throughout your organization. With the real time design, most of the accounting entries are created by the source documents originating from transactions booked in the respective modules.

UNLIMITED ENTITIES & FUNCTIONAL CURRENCIES

Manage unlimited entities and keep functional currency of your various entities in any currency you need to. System allows reporting of tax in local currency even if functional foreign currency is used.

DEPARTMENTAL ACCOUNTING

Departmentalize all transactions using our flexible 4-tier project tracking codes and generate profitability reports by projects or department or even individual or a combination of all above.

EASY BANK RECONCILIATION

Bank Reconciliation is a breeze with our ERP System. Simply point and click the realized transactions, and get the reconciliation report anytime you need.

UNLIMITED FISCAL YEARS

Dispense with the need to close a previous year in order to proceed with a new one. Keep multiple fiscal years in the system for easy cross reference

PRINT ALL DOCUMENTS ONLINE

All journals, cash vouchers and receipts can be printed online when each transaction is completed. Print formats are easily designed using built in the ERP System's Document Designer and each transaction may select up to 8 different formats for printing.

BUDGETING

Set the budget by projects or departments by year/months and let the financial reports show you actual versus budget. Transactions flowing to the respective account codes are segregated by departmental codes giving up to date financial and budget reports.

UNLIMITED TRANSACTION LINES

Allow an unlimited number of entries per GL transaction; including journal vouchers, cash book payments & receipts, tax refunds, unrealized revaluations and opening journals.

UNREALIZED REVALUATION

Allow any currencies to be transacted in each GL transaction and with the corresponding exchange rates maintained on a daily basis. As required of any true multicurrency system, our ERP System allows revaluation of foreign currency balances with automatic posting of unrealized exchange gain or loss too.

QUICK & CONVENIENT GST

Tax captures automatically within all transactions and prints out respective IRAS-mandated reports with ease.
• Print schedules to substantiate input & output taxes
• Support GST for companies with foreign functional currencies
• Support IRAS Customer Accounting (Prescribed Goods)
• Allows GST submission through file format or APIs

JOURNAL VOUCHERS

Create journals with subsidiary ledgers that integrate transparently with sales, purchase, inventory, receivables and
payables. Built-in mechanism
guarantees that control accounts tie with
subsidiary ledgers during real time postings when transactions are created.

DRAFT JOURNALS (WITH APPROVAL)

With a maker /checker /post concept, user may create draft journals by any staff, to be approved by another and finally posted by the one with the appropriate rights. This is useful for companies with tight security control on who can create and who can post a transaction.

RECURRING JOURNAL VOUCHERS

Set up a template for journal vouchers that recur regularly. Recurring vouchers may have a valid date range, after which it will not be allowed to be used again.

AUTO-APPORTIONMENT OF GL INCOME/EXPENSES

Set the auto-apportionment percentages by projects, departments, sections or units for any GL account, and let the system perform the auto-split when that GL code is updated.

INTER-BANK GIRO

With inter-bank GIRO built into the system, create payments and send them through various file formats to upload to the respective banks. Check which banks are supported for GIRO.

POST-DATED CHEQUE HANDLINGS

System allows cheques in and out of the bank to be entered on a posted-dated basis. Statement of account can include post-dated amounts and system manages bank balances on as-on-any-date basis.

REAL TIME CASH BOOK STATUS

Cash or bank status query allows you to see bank balances from any date range to current date; for any bank you want. See what the incoming monies are and what had been issue. Drill down to specific transactions you want to verify and the ERP system simply opens it for your view.

INSTANTANEOUS FINANCIAL REPORTS

Once setup, user may generate profit statement, balance sheets and cash flow report in real time as transactions are updated, providing instant accounting power for users. On screen reports can allow user to drill down the trial balance to the general ledger down to individual transactions (based on security access)

SYSTEM VALIDATIONS

Automatic check for account balances before saving transaction. Real time updates mean that your financial reports are updated to the minute.

 

FINANCIAL GL REPORTS & QUERIES

Allow all transactions to be presented either in print format or on-screen queries. It comes with hundreds of pre-built reports that provide clarity for users what are the status of every transactions entered.

REPORTS

• Master Listing – Chart of account
• Master Listing – Accounts Budget
• Master Listing – Currency Rates
• Transaction Listing
• Transaction Listing (Detail Narration)
• Transaction Listing (with PDS)
• Trial Balance (By Date)
• Trial Balance (By Year/Period)
• Trial Balance (By Date)-ALL
• Trial Balance (By Year/Period)
• Trial Balance (By Year/Period)- LS
• Trial Balance (By Year/Period)-ALL
• General Ledger Listing
• General Ledger Listing (No Narration)
• General Ledger Listing (Sub-Ledger)
• General Ledger Listing (By Currency)
• General Ledger Listing (Multi-Currency)
• Profit & Loss
• Profit & Loss (with PDS)

• Profit & Loss (with PDS 12 month table)
• Profit & Loss (Classification)
• Profit and Loss (Classification - In Month)
• Profit and Loss (Classification) – Mfg
• P & L with Account Code
• Balance Sheet (Sub-Account Type)
• Balance Sheet
• Balance Sheet (Classification)
• Account Status (Group-wise)
• Account Status (Classification-wise)
• Cash Flow Report
• GST Form 5 Statement
• GST In Out Listing
• GST Postings Listing
• GST Grouping Detail Listing
• GST Refund Listing
• MFG Cost Schedule (By Year/Period)
• Transaction Listing (Unbalanced)
• Transaction Listing (Error Postings)
• Financial Ratio
• GST Form 3 Statement
• GST Form 5 Statement
• GST Form 5 (Foreign Based)
• GST Form 5 (By GST Type)
• GST Form 5 (Foreign Based/GST Type)
• GST In Out Listing
• GST Postings Listing
• GST Grouping Detail List (By GST Type)
• GST Grouping Detail Listing
• GST Grouping Detail List (Foreign Based)
• GST Grouping Detail List (with Narration)
• GST Refund Listing
• Transaction Listing (Unbalanced)
• Transaction Listing (Error Postings)
• General Ledger (Details In XLS)
• General Ledger (Details In XLS)

 

CASH MANAGEMENT

RECEIVABLES & PAYABLES are part of CASH MANAGEMENT that tracks
customers & supplier ledger, providing the information to make sound cashflow
related decisions.

CREDIT CONTROL FUNCTIONS

Set credit limits by amount or by days for each customer or supplier to keep your receivables and payables under control. System allows warning, blocking or to ignore during sales/purchase transactions based on these parameters. Effective for sales orders, delivery orders and invoices in sales module and purchase order, goods received notes and supplier invoices in procurement module.

BLACKLIST CUSTOMERS & SUPPLIERS

With the black-list function for customers and suppliers, further transactions are not possible till the blacklisting is removed. This is to set controls in place where blockages are needed for conditions
other than credit control types.

HANDLE ERROR TRANSACTION

Depending on user security rights, the ERP System allows edit, delete or passing a reversing transaction for error transactions in the receivables and payables side of the system.

RECEIVABLES & PAYABLES DIAGNOSTICS

In case settings are made wrongly, and should any posting go wrong, the ERP System has a powerful diagnostics to ensure subsidiary ledger ties to the main GL control account.

HANDLE BANK CHARGES

Allow recognition of bank charges deducted automatically by your bank for remittance received or sent. Can accept debits/credits within each transaction for direct recognition of bank charges/commissions.

ACCOUNTS RECEIVABLES

Allows receipts processing, allocation of payments for sales invoice and direct customer-invoicing, credit notes and debit notes. It lets you manage all open accounts by providing access to all their history, receipts and documents. All  balances are maintained in real time; payment received will update their balance within a second.

DIRECT INVOICE, DEBIT / CREDIT
NOTES

Allows you to book these transactions to
your customers in any currency and receivepayment in another. Exchange gain or losses are auto-recognized
and posted to the foreign exchange gain or loss account when determined at receipt processing.

FLEXIBLE RECEIPTS & ALLOCATIONS

Allow partial settlement of receivable bills and track partial settlements. A batch allocation option is also part of this system to adjust multiple invoices within a single payment from a customer. Prints
receipt voucher directly after entry and format can be designed in any layout you want via built-inDocument Designer. Receivables aging report are available online for management info.

COMPREHENSIVE CUSTOMER LEDGER

Maintains a comprehensive trail of all
receivable transactions, tracks accounts
movements with a comprehensive customer ledger and handles aging by user-definable aging buckets.

E-STATEMENT OF ACCOUNT

Mail-merge customer email contacts into estatement of account and fire out through A2000ERP Emailing Engine. A great productivity tool that send thousands of estatements within minutes.

RECEIVABLES - REPORTS & QUERIES

allow all receivable transactions to be presented either in print format or on-screen queries. It comes with hundreds of pre-built reports that provide clarity for users what are the status of every transactions entered.

ACCOUNTS-PAYABLE

We examine what organizations are doing to stay relevant and competitive in this fast-paced world, and which ones are doing it best. We then strategize using smart tools and global resources in order to understand the implications of every choice our clients can make. Get in touch to learn more about how this service can help you.

DIRECT INVOICING, DEBIT NOTE & CREDIT NOTES

Allows you to book these transactions from your suppliers in any currency and make payment in another. Exchange gain or losses are auto-recognized and posted to the foreign exchange gain or loss
account when determined at payment processing.

FLEXIBLE RECEIPTS & ALLOCATIONS

Allow partial settlement of supplier bills and track partial settlements. A batch allocation option is also part of this system to adjust multiple invoices within a single payment to a supplier. Prints
payment voucher directly after entry and format can be designed in any layout you want via built-in Document Designer. Payables aging report are available online for management info.

BATCH SUPPLIER PAYMENT PROCESSOR

This will process due payments to
suppliers, that have multiple bills into a
single payment.

COMPREHENSIVE SUPPLIER
LEDGER

Maintains a comprehensive trail of all
payable transactions, tracks accounts
movements with a comprehensive supplier ledger to show buying history and handles aging by user-definable aging buckets.

PAYABLES - REPORTS & QUERIES

allow all payable transactions to be
presented either in print format or on-screen queries. It comes with hundreds of pre-built reports that provide clarity for users what are the status of every transactions entered.

 

REPORTS AND QUERIES

RECEIVABLES - REPORTS & QUERIES

REPORTS:
• Master Listing-Customer
• Master Listing-Customer (With Address)
• Master Listing - Accounts Budget
• AR Transaction Listing
• AR Transaction Listing (PDSU with line)
• AR Service Invoice Listing
• AR Open Item Listing
• GST Output Tax Listing
• Bank In Slip
• AR Statement of Account (By Month)
• AR Statement of Account (By Due Date)
• AR Statement of Account (By Trn Date)
• AR Statement of Account (Periodic)
• AR- Outstanding Statement
• AR Statement of Account (With Month's
Receipts- Trn Date)
• AR Statement of Account (Periodic), group
by currency
• AR - Outstanding Statement
• AR- Aging Analysis (By Due Date)
• AR- Aging Analysis (By Due Date, Detailed)
• AR- Aging Analysis (By Trn Date)
• AR- Aging Analysis (By Trn Date, Detailed)
• AR- Aging Analysis (By Credit Class, Due Dt)
• AR- Aging Analysis (By Credit Class,Trn Dt)
• Customer Ledger
• Customer Aging Summary
• Customer Ledger (Landscape with Narration)
• AR Receipt Listing
• AR Receipt-Allocation Listing
• AR Paid-Invoice Listing
• Blacklisted Customer Listing
• Aging Analysis (Group By Account Group)
• Aging Analysis on Forex (Due date)
• Aging Analysis on Forex (Trn Date)
• Aging Analysis on Forex (Doc Date)
• Receivables By Project Analysis
• Aging Analysis By Project, Trn Date
• Aging Analysis By Department, Trn Date
• Aging Analysis By Section, Trn Date
• Aging Analysis By Unit, Trn Date
• Revaluation Outstanding